Governing Document

SMALL CHARITY CONSTITUTION

1 NAME

The charity’s name is Brockham Baby and Toddler Group

2 THE PURPOSES OF THE CHARITY ARE:-

_TO ENHANCE THE DEVELOPMENT AND EDUCATION OF CHILDREN PRIMARILY UNDER STATUTORY SCHOOL AGE BY ENCOURAGING PARENTS TO UNDERSTAND AND PROVIDE FOR THE NEEDS OF THEIR CHILDREN THROUGH COMMUNITY GROUPS AND BY: (A) OFFERING APPROPRIATE PLAY FACILITIES AND TRAINING COURSES, TOGETHER WITH THE RIGHT OF PARENTS TO TAKE RESPONSIBILITY FOR AND TO BECOME INVOLVED IN THE ACTIVITIES OF SUCH GROUPS, ENSURING THAT SUCH GROUPS OFFER OPPORTUNITIES FOR ALL CHILDREN WHATEVER THEIR RACE, CULTURE, RELIGION, MEANS OR ABILITY (B) ENCOURAGING THE STUDY OF THE NEEDS OF SUCH CHILDREN AND THEIR FAMILIES AND PROMOTING PUBLIC INTEREST IN AND RECOGNITION OF SUCH NEEDS IN THE LOCAL AREAS

3 TRUSTEES

The charity shall be managed by a committee of trustees who are appointed at the Annual General Meeting (AGM) of the charity.

4 CARRYING OUT THE PURPOSES

In order to carry out the charitable purposes, the trustees have the power to:

  1. raise funds, receive grants and donations
  1. apply funds to carry out the work of the charity
  1. co-operate with and support other charities with similar purposes
  1. do anything which is lawful and necessary to achieve the purposes

5 MEMBERSHIP

The charity shall have a membership. People who support the work of the charity and are aged 18 or over, can apply to the trustees to become a member. Once accepted by the trustees, membership lasts for 1 year and may be renewed. The trustees will keep an up-to-date membership list (using the WhatsApp group).

The trustees may remove a person’s membership if they believe it is in the best interests of the charity. The member has the right to be heard by the trustees before the decision is made and can be accompanied by a friend.

6 ANNUAL GENERAL MEETING – AGM

  1. The AGM must be held every year. Minutes must be kept of the AGM.
  1. There must be at least 1 member present at the AGM.
  1. Every member has one vote.
  1. The trustees shall present the annual report and accounts.
  1. Any member may stand for election as a trustee.
  1. Members shall elect between 3 and 10 trustees to serve for the next year. They will retire at the next AGM but may stand for re-election.

7 TRUSTEE MEETINGS

  1. Trustees must hold at least 3 meetings each year. At their first meeting after the AGM they will elect a chair, treasurer and secretary. Trustees may act by majority decision.
  1. At least 3 trustees must be present at the meeting to be able to take decisions. Minutes shall be kept for every meeting.
  1. If trustees have a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided.
  1. During the year, the trustees may appoint up to 2 additional trustees. They will stand down at the next AGM.
  1. The trustees may make reasonable additional rules to help run the charity. These rules must not conflict with this constitution or the law.

8 MONEY AND PROPERTY

  1. Money and property must only be used for the charity’s purposes.
  1. Trustees must keep accounts. The most recent annual accounts can be seen by anybody on request.
  1. Trustees cannot receive any money or property from the charity, except to refund reasonable out of pocket expenses.
  1. Money must be held in the charity’s bank account. All cheques must be signed by 2 trustees.

9 GENERAL MEETINGS

If the Trustees consider it is necessary to change the constitution, or wind up the charity, they must call a General Meeting so that the membership can make the decision. Trustees must also call a General Meeting if they receive a written request from the majority of members. All members must be given 14 days notice and told the reason for the meeting. All decisions require a two thirds majority. Minutes must be kept.

  1. Winding up – any money or property remaining after payment of debts must be given to a charity with similar purposes to this one.
  1. Changes to the Constitution – can be made at AGMs or General Meetings. No change can be made that would make the organisation no longer a charity.
  1. General Meeting – called on written request from a majority of members.
  1. Trustees may also call a General Meeting to consult the membership

10 SETTING UP THE CHARITY

This constitution was adopted on 27 Feb 2021 by the trustees.

SignedPrint name and address

  • Zue Murray – Chairlady, trustee, bank access
  • Katie Leak – Playgroup lead, finance lead, secretary, trustee, bank access
  • Katie Turner – Playgroup trustee, bank access
  • Elaine Brint, Natalie Emma, Suzi Flynn, Caitlin Sinnema, Lou Wilkins – Playgroup organisers

Last updated May 2021.